How to Host an Event

The Simple Booking Process - step by step guide.

1. The Venue in question calls or emails us to book a cinema event for the preferred date and time.

• Tel: Office: 01772 653652
• Mobile: 07841 198733
• Email: enquiries@communitycinemas.com

• our terms & conditions

2. We confirm film choice and date with customer. There will usually be a choice of films available depending on the time of year and what new films are currently available or due to come out if booking well in advance.

3. We ask for the completion of our booking form to confirm the booking.

4. We prepare tickets and other promotional material for the customer to promote the event (if applicable, not all booking’s require tickets etc).

5. The customer promotes the event in the area where the cinema event will be taking place. The customer will also decide on the refreshments and prepare these in advance of the day (if applicable).

6. We arrive on the desired day usually 1 hour before the doors are due to open to get the cinema set up and the venue transformed. We will put the chairs out and assist the venue in anyway possible to ensure the event runs smoothly and successfully.

7. When the doors open, usually 30 minutes before the film is due to start, the venue can begin to sell refreshments.

8. We do not screen trailers but we will have an interval about half way through for the venue to sell refreshments.

9. Booking well in advance is advisable due to the demands for this quality service.

Selling Tickets and Marketing the Event

Once we have confirmed your booking we will produce and send tickets to you for you to sell (where applicable). We will also send to you official posters from the film distributor (when available) to help promote the event . Where these are unavailable we will produce custom made posters and e-mail them to you (click to see example).

At all times it will be the responsibility of the organiser to sell tickets and promote the event (where applicable).

We have found that using your normal sales / marketing methods achieves the best results as you are selling to your local community. e.g:

• Schools might use mailshots or leaflets for children to give to their parents
• Colleges might use flyers and notice boards to advertise
• Parish Councils using a Village Hall may put an advert in the local shop window and give the paperboy/girl a leaflet to drop off on their rounds

Spreading the excitement about your movie event is a sure way to increase attendance among the children, teachers, families and the surrounding school community.

Getting more people to attend results in higher sales of tickets and refreshments alike.

There are many ways you can promote your movie event. Here are just a few ideas:

• Spread excitement by displaying the cinema posters around the school prior to the event. The sooner the better.
• Let's Talk Books leaflets are an excellent way of creating the buzz before the event.
• You could even hand out movie posters or notices to get the kids talking or get them to design their own? Distribute them weeks before the event to ensure parents can plan well in advance.
• Personalised letters to the parents explaining why you need their help, or explaining how the school can benefit is a great way of making parents feel a part of the movie event and feel valued.
• Contact your local newspaper – they'll love to hear what your school is doing and this would bring in some more people.
• If you’re having a family event, send a letter home
• Open your doors to the entire community, you’ll be amazed at the interest.
• Please click here to download (or open) a selection of marketing tips.
  NOTE: This is in ADOBE acrobat reader format. If you do not have this programme please go to this link www.adobe.co.uk and click "get reader" on the left hand side of the page.

We also suggest that at the event you have a person to collect the tickets.

As we are sure you are aware, all films shown in Britain are reviewed by the British Board of Film Classification who set age restrictions on films to prevent young people from viewing inappropriate films (those categories are shown on the left).

These categories carry legal responsibilities and you must ensure that they are complied with e.g. a 12 yr old must not be sold a ticket to a film with a 15 classification.

Benefit to You

This really is an excellent fund-raising opportunity! Our charges are generally based on ticket sales and the number of people attending. Please contact us for a detailed price quote.

The following points should be noted:

• The majority of revenue created for the organiser, like all cinemas, will be through the sale of refreshments and snacks. Sales of such can take place before the movie, at the interval and at the close. On average, you can expect each person to spend approximately half the original ticket price on refreshments.
• A well organised event always gets the rewards !
• Where there are large audiences we will donate money back per ticket sold (please contact Anthony Bamber for more details).
• Many customers find that holding a raffle during the event is a great way to raise extra funds.
• Themed events also go down very well

What do other people think?

You have more questions?

We hope that this has been informative and has answered many of your questions. No doubt you will need to visit the section of the website titled How to Host an Event.

If you do have some more questions please visit our Frequently Asked Questions section or alternatively contact Anthony at your convenience..

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Disclaimer
All information contained in this website is for guideline purposes only. For the latest terms and conditions please contact Anthony Bamber direct on the numbers shown above. All booking dates and movies are subject to availability.